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Operations Specialist in

Job Summary

Provides day-to-day assistance to the operations management staff. Responsibilities include, but are not limited to, report preparing, waste tracking, preparing billing packets, general office support, assisting in development of administrative and operational procedures and other administrative functions

Essential Duties and Responsibilities include the following.  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Other minor duties may be assigned.  

  • Management of waste inventory and tracking system to insure completeness and accuracy.
  • Oversee receiving process verifying accuracy of manifests, billing information and maintaining compliance relating to the operating permit and all regulations. Notify Customer Service of all discrepancies that are to be corrected prior to acceptance of waste materials.

  • Oversee distribution of purchase orders ensuring proper approval is obtained prior to purchases made.

  • Communicates with employees about scheduling and work assignments as needed.

  • Maintains and distributes office and other supplies on a daily basis.

  • Gather information and prepare daily, weekly, and monthly reports for distribution as required.

  • Assists with the processing of payments and other financial tasks as necessary.

  • Uses software tools to manage a variety of tasks, such as procurement, time and attendance, safety incidents, and contract labor.

  • Assist operations, and facility management staff in day-to-day office activities, including typing, filing, preparing mail, etc.

  • Assist in developing procedures to improve efficiency in administrative processes. Examples include but are not limited to sales ordering, manifest preparation, profile preparation, compliance documentation, etc.

  • Maintain files as required by operations management.

  • Maintain Personnel Files.

  • Monitors and edits employee timekeeping system on a daily/weekly basis.

  • Maintain vacation log for entire facility.

  • Assists with Regulatory Required Activities on an as-needed basis.

  • Assists in the implementation of operational projects as needed.


At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability.  As well as a Stock Purchase Plan, Company match on 401K, and more!  Our employees also receive Paid Vacation, Holidays, and Personal Days.  Please note that benefits may vary by site.

PositionOperations Specialist
Job Category Management
Industry TypeWaste Management
Location of JobPhiladelphia, PA
Last Date to Apply06 December 2016
Desired Candidate's Profile
ExperienceThree years or more previous experience in comparable role.
QualificationHigh school diploma or G.E.D
Contact Details
Contact NameHR
Contact Emailcareers[at]wm.com
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